Upland Cookhouse & Conference Centre

Booking Form - 2017

Silver Willow Form Logo
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Final number of participants will need to be confirmed 10 days before your event.



CONFERENCE CENTRE Rental $500.00

Enjoy the private use of our beautiful new conference centre for 6 hours and get additional time @ $50.00 per hour. The room features a wood burning fireplace, tables and chairs for 75 people, two flip charts / white boards, microphone and speaker system. Screen and projector are extra.

Food is extra. See options below.

 


 

EXTRAS

1.
Choose one of our delicious BBQ Steak or Hamburger dinners as a compliment to a perfect day at Silver Willow!
Your BBQ steak dinner comes with a baked potato, salad, beans, steamed vegetables, garlic bread, fresh baked dessert with whipped cream, tea, coffee, pop or water. This is a fully catered buffet style meal.

BBQ Hamburger Meal – A hearty 1/4 pound all beef patty grilled to perfection and served on a fresh baked bun; add your choice of cheese, tomatoes, pickles, ketchup, mustard and relish with a side of homemade salad and baked beans. It’s an “all you can eat” buffet which wouldn’t be complete without a generous slice of our fresh baked dessert.
If there are any dietary concerns or restrictions within your group please let us know.

 


2.
Continental Breakfast. 
Your breakfast includes orange juice, water, coffee, fresh baked banana bread, yogurt cups and fruit served as an “all you can eat” buffet.
If there are any dietary concerns or restrictions within your group please let us know.

 


3.
Screen and Projector Rental 



Terms, Conditions & Policy

Group Organizer’s Responsibility Agreement – to be completed by Group Organizer

NOTE: The person whose name appears on this agreement is assuming full responsibility for the actions of the group and this includes the actions of any and all individual members of the group.

The person signing this agreement MUST be present during the rental event. If the person signing this agreement is not present during the rental event, for any reason, then an alternate person who will be present at the rental event must sign this same agreement, assuming all of the responsibilities set forth and provide a valid credit card to Silver Willow Sporting Club.

In further consideration of Silver Willow Sporting Club agreeing to host our sporting clay event, I, (the “Group Organizer”) agree to the following:

  1. That I shall at all times be liable for and indemnify Silver Willow Sporting Club for any damages, loss or both of any kind whatsoever, caused by the participants in my group, whether to persons or property including, but not limited to, reimbursement for any loss of time or loss of income by Silver Willow Sporting Club, during the rental event held (or to be held) on the date below. As the Group Organizer I am accepting full responsibility for the actions of all of the participants in my group.
  2. I also agree to reimburse Silver Willow Sporting Club for any damages, loss or both (as set forth above) that result from actions or negligence of any participants in my group during the rental event.
  3. I hereby authorize Silver Willow Sporting Club to charge my credit card for reimbursement of any of the damages, losses or both, that occur as a result of any of the actions or negligence of any of the participants in my group.
The group organizer will be required to sign this document in person upon arrival at Silver Willow and before the group goes out on the course.



Payment

MasterCard or VISA only.

Your Credit Card information will be used in case of cancellation, liability, prepayment or final payment of goods and services. Thank you.

 

Payment Policy:

  • As part of the booking process a $200.00 non-refundable security deposit will be charged to your credit card (No service fee will be charged) 
  • Full payment for your event will be charged to your credit card (Visa or MC) on the date indicated in your confirmation email and will be subject to a 2% service charge. No refunds.
  • To avoid service charges:

a) e-transfer the outstanding balance to: accounts@silverwillow.ca;
b) OR courier a certified cheque via Purolator to: Silver Willow Sporting Club 30133 Range Road 20 Mountain View County. 

e-transfers or cheque deliveries must be received by Silver Willow no less than 10 days prior to your event date. No refunds.

  • Events booked on short notice (under 14 days) require full payment upon booking. Payments may be made by credit card (Visa or MC), and will be subject to a 2% service charge, e-transfer or certified cheque options are available as outlined above. No refunds.
  • All prices are subject to 5% GST and 18% gratuity.

Cancellation Policy:

  • In the event that cancellation becomes necessary a $200.00 cancellation fee will be deducted from your security deposit or charged directly to your credit card.
  • If cancellation occurs less than 48 hours before your event a $200.00 fee will be charged and, where applicable, the meal portion of your invoice will NOT be refunded.
  • If cancellation occurs less than 24 hours before your event a $200.00 fee will be charged and, where applicable, the meal portion of your invoice and the full cost of your course Guides will NOT be refunded.
  • Postponement for ANY reason will be subject to a $200.00 re booking fee.
  • Postponement for an All Inclusive event, with less than 24 hours’ notice, will be subject to a 260.00 guide cancelation fee and a 200.00 re-booking fee.

 

Alcohol Policy:

  • Silver Willow is NOT a licensed facility.
  • Consumption of alcohol is ONLY permitted at the club when the following three conditions have been met:
    • A fully catered meal is provided
    • A liquor permit is in place - a liquor permit can be purchased at any liquor store; our address is 30133 Range Road 20 Mountain View County. Please bring your permit on the day of the event so it can be posted. Unfortunately we are unable to provide refrigeration space for alcohol, please bring your own coolers and ice.
    • All firearms and ammunition are securely stored away and inaccessible to those consuming alcohol.
  • Your respect of our drinking policy will go a long way in helping us continue to extend these privileges.
  • PLEASE, adhere to your scheduled departure time.

Questions? Ask our Events Coordinator 403-337-2490 or email us.
www.silverwillow.ca

Thank you for choosing Silver Willow
To host your Sporting Clays event !
(case sensitive)